Todoist review
Updated October 17, 2026 · ForgeCue Editorial Team
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Our verdict
Todoist centers its depth on checklists, daily scheduling and joint follow through instead of wider business functions aimed at other operational needs. The service keeps to-dos orderly for individuals and small groups that want calm priorities and clear shared responsibility.
Key facts
- Best for
- Small teams organizing daily tasks and shared work
- Free plan
- Yes (Source, checked October 17, 2026)
- Integrations
- 90 (Source, checked October 17, 2026)
- Tool type
- Project-management (Source, checked October 17, 2026)
- Compliance certifications
- SOC 2 Type II (Source, checked October 17, 2026)
- Templates
- 50 (Source, checked October 17, 2026)
- Official website
- todoist.com
Pros and cons
Pros
- Fast natural language capture turns thoughts into organized tasks
- Today, Upcoming and custom filters sharpen daily focus
- Calendar view plus recurring tasks supports steady weekly planning
- Shared team space sits alongside separate personal projects
Cons
- Task centered design leaves little room beyond lists and schedules
- Staying current depends on setting dates, filters and recurring tasks
- Team and personal projects stay separate, which needs active upkeep
Who it suits
- Small businesses comparing task focused software
- People juggling personal tasks plus team projects
- Teams that plan by dates, filters and templates
Who should look elsewhere
- Businesses wanting a broad suite beyond task management
- Teams that prefer fully merged personal and shared work
Core features
Core features cover quick entry, focused views, dated planning and group coordination. Thoughts become structured entries through flowing natural language input. Today, Upcoming and custom filters narrow attention to current priorities. Due dates, a week level calendar outlook and repeat settings help shape routines. Team tasks live in a joint area kept apart from private lists. Starter layouts number over fifty and span meetings, hiring, client coordination, study plans, fitness habits, grocery runs and assistance workflows.
Team controls and security
Team workspaces have a clear control layer. Admins decide who can manage team settings, while members can reach public projects and create new ones. Enterprise grade security is backed by SOC 2 Type II certification. Granular activity logs let team leads follow changes across shared work, and automatic backups can restore a project that was deleted by mistake. Templates can be shared with the whole team so that repeat workflows start from a common base.
Our full take
Todoist is a task manager and to-do list app for individuals and teams.
How Todoist compares
- 8.9 vs 9.3
- 8.9 vs 9.1
8.9 vs 8.7- 8.9 vs 9.2
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8.9 vs 9.1- 8.9 vs 9.0
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8.9 vs 8.5
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8.9 vs 8.0
8.9 vs 8.0
Frequently asked questions
What does Todoist do?+
Todoist gives individuals and small groups one place to record jobs and arrange daily work. It supports quick capture, dated planning and shared projects. The goal described is focused, organized and calm progress across work and life.
How does task capture and focus work?+
Tasks can be captured quickly using flowing, natural language. Entries can then be sorted into views such as Today and Upcoming or custom filters. The aim is to show only what matters at a given time.
How does scheduling work in Todoist?+
Due dates can be scheduled, weeks can be reviewed in calendar view, and tasks can repeat on a set pattern. These tools help turn goals into daily actions. They also support planning around meetings, classes and deadlines.
Can a team use Todoist together?+
Teams get a joint area to collaborate while keeping personal tasks and projects apart. That setup supports shared follow through without mixing private work. It is intended to keep priorities clear across the group.
What are Todoist Templates?+
Todoist offers more than fifty templates for common projects and routines. Examples cover client work, meetings, hiring, content, events and support. The templates give a starting structure instead of a blank project.
Does Todoist connect with other tools?+
Yes. Todoist connects with more than 90 calendar, communication, automation and voice assistant tools, which lets tasks sit alongside the software a person already uses. Connections help schedules and tasks stay in step across services.
Can tasks be added by voice?+
Ramble lets people talk through their thoughts and watch them become structured tasks. This suits moments when typing is inconvenient, and the spoken ideas can then be sorted into projects and views like any other task.
How can large tasks be broken down?+
Large tasks can be divided into smaller sub tasks, and those sub tasks can be split again. Kanban style boards show a project's tasks in columns, and users can switch between layouts at any time as a plan changes.
Sources
- todoist.com checked October 17, 2026
Backs: Tool type, Compliance certifications, Templates, Description
“Todoist is the world's favorite task manager and to-do list app.”
- todoist.com/pricing checked October 17, 2026
Backs: Free plan, Integrations
“Start organizing your life for free”
Compiled from 2 source pages, checked October 17, 2026. We did not open an account.
Not confirmed yet: Price from, Usage limits.