Top project management software compared

About Top project management software compared

This project management software ranking covers 51 brands, and the members below run from a plain task list to a suite that also handles HR and payments. The trade-off that matters most is money at the two moments you feel it: what you pay when you sign up, and what you pay when the plan renews. Across the site the typical introductory price is €2.99 while the typical renewal is €5.99, so the two lines rarely match. Entry prices in this category run €1.68 to €1,315.44, with a median of €11.18, a lower quartile of €8.77 and an upper quartile of €32.01. Most brands here hand you a free plan rather than only a trial, so the real question becomes what the cap is: users, seats, boards, issues or storage. Currency matters as well, because some plans are quoted in euros and others in dollars, and the companies behind the names sit in the United States, Australia and Israel.

How we picked

We score every brand on the same axes and publish the weights. Cost carries 40%, the offer, meaning what a plan includes at entry and what its caps are, carries 40%, and trust signals carry 20%. Price sits ahead of the rest because small businesses feel it first. Each figure comes from the brand's own pages: the pricing and about pages of Hizo, Bitbucket, ClickUp, Basecamp, Linear, Monday.com, Notion and GanttPRO, the Dolibarr site and DoliCloud pricing for Dolisoft, the HansaWorld about, support and Standard ERP pages, plus company background from Wikipedia. Trial lengths and plan caps come from those pricing pages, along with TrustRadius and ITWeb for HansaWorld and the GanttPRO blog and affiliate pages. Every price is read as the entry price for a paid plan unless the source names a plan, and the plan name stays next to the figure. Partners are listed first, and the rest follow on score alone. Partners that serve your country are listed first in this ranking, then the rest by score. Where a brand quotes in euros we say so, and where a source names a currency we keep it.

Our top picks

1. 2. Miro: best for Miro

   Miro is an AI-powered visual workspace for aligning teams from ideation to launch.

   • Free plan: Yes
   • Usage limits: 3 boards free
   • Integrations: 250

   Pros

   • AI supported visual platform spans ideation to launch in one workspace
   • Infinite multiplayer canvas lets teams think, plan and build together
   • Docs, Tables, Slides and Diagrams turn ideas into structured plans
   • Connects with more than 250 apps to keep work aligned

   Cons

   • Team canvas focus leaves less room for solo individual productivity
   • Structured scalable workflows need coordination across larger groups
   • Visual planning style may feel heavy for straightforward text tasks

2. 3. Notion

   Notion takes 9 in this ranking because it pairs a free plan with unlimited blocks on the Plus plan and a paid entry price of €9.50 in euros, close to the category median of €11.18. Support is broader than most of the group, with chat, the help centre and the community under chat, help centre and community, and it serves both small businesses and enterprises. GanttPRO, ranked next, is the cheaper way to see a schedule, at $7, but it has no free plan, so a trial of 14 days is all you get before paying.

   • Price from: €9.50
   • Free plan: Yes
   • Usage limits: Unlimited blocks on Plus plan

   Pros

   • Entry is priced at €9.50, under the €13.15 median across the brands tracked for price from.
   • The free plan is the entry model under free plan, not a time limited trial, so a small team can work in it before any spend is agreed.
   • The Plus plan allows unlimited blocks, so a growing workspace is not held back by item count.
   • Support covers chat, a help centre and a community through chat, help centre and community, giving several self service routes.
   • Cheaper at entry than Dolisoft, which lists €14 in euro, so a euro budget has more headroom.

   Cons

   • Support runs on chat, help centre and community only, so no phone line is offered for teams that need voice help.
   • On price from, Notion ranks 83 of 307 brands, a mid field position rather than a budget one.
   • Cost arrives as a step up from the free plan to the €9.50 entry, so growing headcount is where the bill starts.
   • Hizo lists $1.92 and Bitbucket lists $3.65, both under €9.50 in their own currency, which weighs against Notion on a plain price comparison.

3. 8. Monday.com

   Monday.com sits at 8 in this ranking with a free plan that caps seats and boards, a 14 day trial and 200 integrations, which covers a small team without paying. Paid entry is €9 in euros, under the category median of €11.18. The company is Israeli, monday.com Ltd. has been behind it since 2012, and support runs on help centre only. Notion, ranked next, has a similar entry price, and its support roster adds chat, which Monday.com leaves out per help centre.

   • Price per user from: €9
   • Free plan: Yes
   • Free plan limits: Up to 2 seats, 3 boards, 3 docs

   Pros

   • Plan choice is easy to read, since the ladder runs Free, Basic, Standard, Pro, Enterprise from the free tier to an enterprise tier.
   • Connection breadth is the strongest argument, with 200 integrations listed for outside tools.
   • It covers both CRM and help desk, so sales and support work can share the same workspace.
   • Entry per user of €9 undercuts both CreatorHero at $39.99 and Infloww at $40.

   Cons

   • Support runs on help centre only, so a team that wants phone or chat help has to look elsewhere.
   • The free plan is a starting point rather than a home, since it allows Up to 2 seats, 3 boards, 3 docs and no more.
   • Entry per user is not the lowest on this shortlist, because Freshsales lists $9 against Monday.com's €9.

4. 10. Todoist: best for Todoist

   Todoist is a task manager and to-do list app for individuals and teams.

   • Free plan: Yes
   • Integrations: 90
   • Tool type: Project-management

   Pros

   • Fast natural language capture turns thoughts into organized tasks
   • Today, Upcoming and custom filters sharpen daily focus
   • Calendar view plus recurring tasks supports steady weekly planning
   • Shared team space sits alongside separate personal projects

   Cons

   • Task centered design leaves little room beyond lists and schedules
   • Staying current depends on setting dates, filters and recurring tasks
   • Team and personal projects stay separate, which needs active upkeep

What to look for

Entry price against the category

Take the entry price for a paid plan and hold it against the ranking's median of €11.18, a lower quartile of €8.77 and an upper quartile of €32.01. The lowest entry price in the category is €1.68 and the highest is €1,315.44.

Free plan or free trial

54.5% of the brands here ship a free plan, against 45.5% that offer only a trial. A free plan suits a team that will keep working in the tool, and a trial suits a team testing a paid tier before it commits.

How long the trial lasts

Trials run a median of 14, with 14 at the lower quartile and 15 at the upper quartile. The shortest trial listed is 7 and the longest 30.

Who the tool is built for

93.8% of these brands target small businesses, 66.7% target enterprises and 8.3% aim at beginners. Match that to your team before you read feature lists, because a tool built for first-time planners is shaped differently from one built for a department.

Scope beyond the task list

Every brand here is listed under project management (100%), while 35.3% add automation, 17.6% add HR and 9.8% add point of sale. Wider scope can replace a second tool, and it can also mean a larger bill.

Support reach and per-user cost

A help centre is the most common route (88.6%), ahead of email (43.2%) and community (22.7%), while phone (22.7%) and chat (20.5%) appear less often. Per-user entry prices here have a median of €19.82 and reach €86.82.

Frequently asked questions

Top project management software compared by country

• Australia
• Canada
• France
• Germany
• Ireland
• Italy
• Spain
• United Kingdom
• United States

The data behind this ranking

All data and the CSV